Depot Accountant - Bulawayo

As a key and well experienced player in the control of the company’s material balances, the appointee helps protect the stocks of the subsidiary and must ensure the real-time updating of inventories in depots far from the head office of the Company which are not connected to the subsidiary’s information system. Challenges: lack of forex for maintenance& investments, unpredictable supply and stock, land locked country. Opportunities: Qualified and experienced team, good safety records, good stock management records. Safety Management Ensure reporting for depot events to HSEQ, be involved in investigation and implement corrective actions Conduct 4 Safe to Load quality spot checks monthly Conduct 2 HSE inspections per month on projects or maintenance works in the depot to ensure Golden Rules compliance Participate in depot safety meetings once a month Participate in depot emergency drills once every month Stock Management Monitoring and control of the daily status of the remote warehouses and updating in SAP of the related stock movements: goods receipts, updates of density (except for products with a fixed density) and temperature data, goods issues, receipt of transfers in the relevant divisions; Monitoring of open petroleum product orders by division (ME2M/ME2N); Control of fuel temperatures and densities in SAP and reporting of any inconsistencies to the hierarchy; Centralization and entry of physical inventories of remote depots (MI04 & MI20): Control of delivery notes awaiting goods issue (VL06G); Reconciliation of goods issues with customer invoicing for the "purchase-sales" division (ZC48) Preparation of monthly releases reconciliation Preparation of monthly NOIC reconciliations for Feruka Preparation of monthly consolidated material balances for own depots and third-party depots (ZMB2) Preparation of monthly Global Stock Reconciliation and Operations Gain& Losses file Monthly analysis and control of cancelled invoices and deliveries (ZMB51) Periodic control and analysis of stocks in transit (MB5T) Quarterly Analysis of Slow & Dead Stocks (>24 months) (MC46 & MC50) Production of monthly reports on petroleum product inventory variances: variances > to tolerance levels For Excellium products:Execute transaction ZC012 at least once a week in order to view the error log related to the Excellium fuel additives blending process and make the necessary corrections. Ensure that the parameters for receiving the product in the receiving division are identical to those of the transferring division (T°, density, quantity). If a difference in quantity is noted on receipt, then it must be recorded separately in Losses & Gains to ensure that inventories in transit are at 0. Manages the secretariat for the "Material Balance or Logistics Oil Loss" committee and monitoring of the action plan Reconciliation of losses during transport for charge back to the transporters (MB1C or ZC52/ZC53) Consolidate daily saleable stock report for the affiliate and circulate by 9am for decision making Checks the Movement Average Price (MAP) daily for all products in SAP Prepares file to monitor the valuation and storage location stock in tonnes from MB5B monthly Monitoring and ensuring clearance of corrections arising from MAP and valuation stock monitoring Other Responsibilities Follow up and close action plans for Group Audit or Affiliate Assistance Mission related to Material Balance Follow up and close action plans for Annual Financial Audit for the affiliate Follow up and close action plans for Logistics Oil Loss Meeting Assist with FEC and PR creation for Bulawayo, Mutare and Chiredzi depots Carries out any other duties as may be delegated by the hierarchy A Degree in Business Studies or Accounting At least 3 years’ experience in accounting environment Computer literacy a must Speaking multiple languages is a clear advantage. Knowledge and application of people management, development and negotiating skills as well as good interpersonal skills. Knowledge and application of accounting and Finance principles for deal models, Applied sales management, negotiation and conflict resolution. Must have the Ability to work under pressure and with diverse business models and limited supervision ​ ​ Scope Responsible for all Stock Management functions in the fuel and lubes depots, including 3rd party facilities especially NOIC reconciliations and consignment stocks Ensure reliable monitoring of inventory movements (goods received & issued) and physical stocks in the various depots of the subsidiary. Responsible for monitoring production orders Responsible for monitoring Priority controls Always ensure precise data on the quantities and values of stocks held by the company HSE Responsible for HSE roles in the depot as assigned by the Depot Manager or Logistics Manager Intergrity Responsible for accurate and timely reporting of company stocks (lubricants, fuel) Responsible for implementation proper controls of stock management and company assets