Payroll Officer

Operates in a multicultural and geographically dispersed organization. Works under strict monthly deadlines while managing confidential and sensitive employee information. Unplanned requests and fluctuating workload. Collaborates closely with HR, Finance, Legal, IT, banks, authorities, managers, and employees Prepare and process accurate, timely monthly payrolls for TEMMOC and SAMCOL. Validate payroll inputs, including new hires, terminations, salary changes, allowances, overtime, bonuses, deductions, leave, and attendance. Perform pre-payroll and post-payroll controls, investigate variances, and maintain clear approval evidence. Reconcile payroll results monthly with Finance and resolve discrepancies before accounting close. Ensure salaries, taxes, social security contributions, benefits, and other payroll-related obligations are paid on time. Prepare and submit statutory declarations and reports, including IRPS, INSS, NUIT, and INE requirements. Maintain complete, accurate, and confidential employee records in physical and digital formats. Ensure consistent employee and payroll data across HR4U, Power Pay, and other HR systems. Administer employee bank-account documentation and coordinate payroll payment files with approved banking partners. Prepare payroll journals, provisions, cost allocations, reconciliations, and supporting schedules for Finance. Respond promptly and confidentially to employee payroll queries and provide clear explanations of payslip items. Produce payroll reports, dashboards, headcount analyses, leave balances, overtime reports, and people-cost forecasts. Maintain accurate headcount records and update the organizational chart monthly. Monitor time, attendance, and leave records, following up on incomplete or inconsistent submissions. Share monthly working-hours data with HSSE and leave-balance reports with CODIR members. Coordinate employee onboarding and offboarding payroll actions, including final settlements and required documentation. Prepare employment offers, employment contracts, amendments, and payroll-related employee letters. Manage employee retirement processes and coordinate required benefit and statutory documentation. Coordinate expatriate immigration and legalization processes, including work permits and work visas. Coordinate participation in salary surveys and support compensation and benefits benchmarking. Distribute individual social reports accurately and on time. Support internal and external payroll audits by providing complete records, reconciliations, and control evidence. Maintain payroll procedures, calendars, checklists, and process documentation in line with legislation and company requirements. Protect personal and payroll data by applying confidentiality, access-control, retention, and data-quality standards. Identify payroll risks, control gaps, and cost-optimization opportunities, including overtime and other people costs. Monitor payroll service indicators, such as accuracy, timeliness, query resolution, and statutory compliance. Contribute to HR projects and campaigns, including the TotalEnergies Capital Campaign. Provide payroll backup and business-continuity support during absences, system outages, and critical processing periods. Bachelor’s degree in Human Resources, Management, Law, Organizational Psychology, or another relevant field. At least five years of relevant HR or payroll experience, including end-to-end payroll processing. Good knowledge of Mozambican payroll legislation, personal income tax, social security, and employment requirements. Fluency in Portuguese and English. Strong proficiency in Microsoft Excel, Word, email, and payroll or HR information systems; Experience with Power Pay and HR4U is an advantage. Strong numerical ability, attention to detail, analytical thinking, and reconciliation skills. High standards of integrity, confidentiality, accuracy, and accountability. Ability to organize competing priorities and consistently meet strict payroll deadlines. Clear communication, customer-service orientation, and effective teamwork across functions. Initiative, problem-solving ability, adaptability, and a continuous-improvement mindset.